Registration assistance

• the identity document of the founder or of their representative, authorised by a power of attorney certified in the manner established by law, as well as that of the administrator of the legal entity;
• the application for registration, in the form approved by the state registration body;
• the decision of establishment and the constitutive documents of the legal entity, depending on the legal form of organisation, in two copies;
• the declaration on the beneficial owner;
• the document confirming payment of the registration fee.

• the applicant appears before the state registration body to submit the application for registration and the required documents;
• the applicant appears before the state registration body for state registration, receiving the registration decision and the constitutive documents, as the case may be.

• the state registration, as individual entrepreneurs, of natural persons who ceased their activity under an entrepreneurial patent because of the expiry of the established time limits;
• the state registration of an enterprise resident in the zone for supporting social and economic development with a preferential regime (the localities on the left bank of the Nistru of the Dubăsari district), as well as the making of amendments to the constitutive documents;
• the state registration of a start-up enterprise;
• the provision of information from the State  Register of Legal Entities to a start-up enterprise.

• the state registration of legal entities and of their branches, as well as of individual entrepreneurs, is carried out on a working day within 24 hours, calculated on the working day immediately following that on which the documents required for registration were submitted, and a fee of 1149 lei (for legal entities) and 364 lei (for individual entrepreneurs) is charged;
• for the state registration of legal entities and of their branches and of individual entrepreneurs, as well as for the registration of amendments to the constitutive documents and to the data entered in the State Register, carried out at the applicant’s request under an urgent procedure within 4 hours, the fees are increased fourfold and, accordingly, a fee of 4596 lei (for legal entities) and 1456 lei (for individual entrepreneurs) is charged.

State registration is carried out within 15 days.

The list of documents required for  registering non-commercial organisations, including separately by legal form of organisation, is available on the official ASP web page www.asp.gov.md, and the templates of the documents corresponding to the legal form can be accessed at www.e-services.md.

Economic operators may, if they wish, order the production of a stamp both at the stage of establishing the enterprise and subsequently, when registering amendments to the data entered in the state register of legal entities and in the constitutive documents, by completing the application for the production of a stamp. The obligation for an enterprise to hold a stamp has been abolished.

In order to enter the data in the State Register in the case of the dissolution of a legal entity, the following documents are submitted to the state registration body:

• the application, in the form approved by the state registration body;
• the decision of the competent body on the dissolution and the designation of the liquidator (a citizen of the Republic of Moldova);
• the document confirming payment of the registration fee.

The following documents are submitted for the removal of the legal entity from the State Register:

• the application for removal, in the form approved by the state registration body;
• the liquidation balance sheet and the asset distribution plan, approved by the body or the court that designated the liquidator.

The removal of the legal entity from the State Register is carried out after the publication of a notice on the winding-up of the legal entity in the Official Gazette of the Republic of Moldova, the closure, on own responsibility, of the bank accounts and the absence of debts to the national public budget.

For the removal of an individual entrepreneur from the State Register, the application for removal is submitted, in the form approved by the state registration body, where there are no debts to the national public budget.

Art.11 of Law no.135/2007 on limited liability companies provides that the company may be established by one or more founders, natural persons and/or legal entities, who are not prohibited by law from doing so. The number of associates may not exceed 50.

A company with more than 50 associates is obliged, within 6 months, to reorganise, to be wound up or to reduce the number of associates. If those conditions are not met, the company will be wound up on the basis of a court judgment, at the request of the interested persons.

The possibility for natural persons and legal entities to pay for the services provided by the state registration body at the offices of Poşta Moldovei is to be ensured by the Contract Administration Section, the Public Services Administration and Development Directorate, the Public Services Management Department.

The cessation of the activity of public associations (the dissolution and removal of the legal entity from the State Register of Legal Entities) is carried out in accordance with the provisions of:

• art. 223-237 of the Civil Code of the Republic of Moldova,
• art. 34 and 36 of Law no. 837/1996 on public associations, and
• art. 23-25 of Law no. 220/2007 on the registration of legal entities  and individual entrepreneurs.

We would also inform you that the procedure for the cessation of the activity of a public association […] is also stipulated in the association’s articles of association.

Thus, pursuant to art. 36 para. (1) of Law no. 837/1996 on public associations, it falls within the competence of the congress (conference) or the general meeting of the association’s members to initiate the dissolution of the association upon the expiry of the term for which it was established.

In the light of the above, in order to initiate the procedure for dissolving the association, we recommend complying with the conditions prescribed by law and submitting the following documents to the registration body:

1. The application requesting the initiation of the procedure for dissolving the organisation, signed by the liquidator or by the members of the Liquidation Commission; 
2. The minutes/decision of the supreme governing body of the organisation empowered to adopt the decision to wind up the organisation, in which a liquidator or a Liquidation Commission is appointed, signed by the chairman and the secretary of the meeting;
3. The extract from the Register of the organisation’s members or the confirmation issued by the head of the organisation regarding the number and list of its members (as at the current date);
4. A copy of the liquidator’s identity booklet;
5. The document confirming payment of the registration fee;
6. The declaration on the beneficial owner of the legal entity (basis: art. 14 of Law no. 308/2017 on preventing and combating money laundering and terrorism financing).

In addition, we would note that the list of documents required for the dissolution and removal of non-commercial organisations can be viewed on the web page of the P.I. “Public Services Agency” — www.asp.gov.md/sites/default/files/documente-necesare/initierea-procedurii-de-lichidare-si-radierea-din-Registrul-de-stat-a-organizatiei-necomerciale.pdf, and the templates of the documents corresponding to the legal form can be accessed at www.e-services.md.